This Privacy Policy explains how PREPARE ("PREPARE", "we", "us" or "our") handles personal information when people use getprepare.org, contact us, subscribe to updates, apply for opportunities, register for learning activities, or use other public website-based services operated by PREPARE.

1. Information we may collect

Information provided directly

• Name and contact details.
• Organization and professional information.
• Messages and enquiry details.
• Newsletter preferences.
• Vacancy, volunteer or consultancy application information.
• Course, training or event registration information.
• Partnership information.
• Information submitted through feedback or privacy requests.

Technical information

When the website is accessed, hosting and security systems may process limited technical information such as IP address, browser type, device information, access time, requested page and security logs.

Project, community and research information

PREPARE may conduct surveys, assessments, research or program activities involving additional data. Where appropriate, those activities should use a separate notice or consent process explaining the purpose, information collected, access, retention, sharing, risks and participant choices.

2. Why we use information

PREPARE may use personal information to respond to enquiries; manage partnerships; process applications; deliver courses, training or events; provide requested newsletters; administer website functions; protect systems; maintain legitimate organizational records; improve services and accessibility; and comply with applicable obligations.

PREPARE should not collect more personal information than is reasonably necessary for the stated purpose.

3. Sensitive, community and child-related information

Where activities may involve sensitive personal information, household vulnerability data, disability-related information, precise location data, children or people facing heightened risk, PREPARE should apply enhanced safeguards appropriate to the context. These may include data minimization, informed consent or other appropriate authorization, role-based access, de-identification, restricted sharing, secure storage and safeguarding procedures.

Website forms should not be used to submit highly sensitive personal or emergency information unless PREPARE has specifically requested it through an approved process.

4. Sharing

PREPARE may share limited information with service providers or authorized partners where necessary to operate a service, process an application, deliver an activity or meet a legal obligation.

• Share only information necessary for the purpose.
• Use appropriate confidentiality, access and data-protection safeguards.
• Avoid public disclosure of personal information without a clear lawful and ethical basis.
• PREPARE does not sell personal information.

5. International and cloud processing

Some website, email, cloud, analytics or collaboration providers may process information outside Nepal. PREPARE should select and configure providers with appropriate attention to security, confidentiality, access control and applicable requirements.

6. Retention

Information should be retained only as long as necessary for the purpose for which it was collected, legitimate operational requirements, safeguarding or accountability needs, contractual requirements or applicable law. Records that are no longer required should be securely deleted or anonymized according to an approved retention process.

7. Security

PREPARE should apply reasonable administrative and technical safeguards proportionate to the information, including access control, secure authentication, backups, encryption where appropriate, software updates and incident management. No digital system can guarantee absolute security.

8. Cookies and analytics

The website may use essential cookies or comparable technologies required for security, navigation and service functionality. If PREPARE introduces non-essential analytics, advertising or tracking technologies, it should provide appropriate notice and consent controls where required.

9. Your choices and requests

Subject to applicable law and the nature of the record, individuals may contact PREPARE to ask what personal information is held about them, request correction, withdraw consent where applicable, request deletion where retention is not required, unsubscribe from optional communications, or raise a concern.

Requests can be sent to info@getprepare.org. PREPARE may need to verify identity before responding to a request involving personal information.

10. Third-party links

The website may link to external sites and social platforms. PREPARE does not control their privacy practices. Users should review the relevant third-party privacy information.

11. Children

PREPARE's general website is not designed to collect personal information from children without an appropriate program context. Where an activity involves children, age-appropriate information, safeguarding measures and parent/guardian consent or other appropriate authorization should be used where required.

12. Applicable framework

PREPARE intends to manage personal information consistently with applicable laws of Nepal, including relevant privacy and electronic-transaction requirements. Internal practices should be reviewed as law, technology and program activities evolve.

Relevant official Nepal sources include the Privacy Act, 2075 and Personal Privacy Regulation, 2077 published by the Nepal Law Commission.

13. Changes

PREPARE may update this Privacy Policy when website functions, organizational practices or applicable requirements change. The effective date should be updated when material revisions are published.

14. Contact

PREPARE
Kathmandu, Nepal
info@getprepare.org
+977 9813182094

These Terms of Service govern the use of getprepare.org and public website-based services made available by PREPARE.

1. Acceptance

By using this website, users agree to use it lawfully and in accordance with these Terms. Separate terms, registration conditions, participant information or agreements may apply to particular programs, courses, applications, datasets or digital services.

2. Purpose of the website

The website provides information about PREPARE, its thematic work, programs, learning activities, opportunities, resources and partnerships. Unless explicitly stated otherwise, general website content is provided for information and learning and is not a substitute for professional, legal, medical, engineering or emergency-management advice.

3. Emergency and hazard information

Where PREPARE provides risk information, forecasts, maps, dashboards or alerts through a specific program or platform, users should consult the relevant product documentation, data sources, limitations, update frequency and operational arrangements.

4. Accuracy and uncertainty

PREPARE aims to publish credible and useful information, but climate, hazard, geospatial and risk information can contain uncertainty, model limitations, data gaps and changing conditions. PREPARE should correct material errors when identified but does not guarantee that every item will always be complete, current or suitable for a particular decision.

5. User submissions

Users must not knowingly submit unlawful, fraudulent or misleading material; malicious code; content that violates another person's rights; sensitive personal information that PREPARE has not requested; or information they are not authorized to provide.

6. Opportunities, courses and events

Publication of a vacancy, consultancy, volunteer opportunity, training, course or event does not guarantee selection, admission, certification, funding or participation. Specific eligibility, selection, payment, cancellation, safeguarding, certification or participation conditions should be stated on the relevant page or registration material.

7. Intellectual property

Unless otherwise stated, PREPARE owns or is authorized to use the website's original text, branding, graphics and materials. Third-party materials remain subject to their own ownership and license terms. Reuse of downloadable resources should follow the license displayed with the resource.

8. Open data and external resources

Datasets, maps, tools and publications may have separate licenses, attribution requirements and limitations. External links are provided for reference; PREPARE does not control external websites and does not automatically endorse all content or services available through them.

9. Responsible use of technology

Users must not attempt to gain unauthorized access, interfere with services, extract restricted data, bypass security controls or use PREPARE systems in ways that could harm individuals, communities, partners or infrastructure.

10. Availability

PREPARE may update, suspend, modify or discontinue website functions when necessary for maintenance, security, organizational change or service improvement.

11. Limitation

To the extent permitted by applicable law, PREPARE is not responsible for losses arising solely from reliance on general website information, third-party content, unavailable services or use contrary to stated limitations and official emergency guidance. Nothing in these Terms is intended to exclude responsibilities that cannot lawfully be excluded.

12. Privacy

Use of personal information submitted through the website is addressed in PREPARE's Privacy Policy and, where applicable, additional service- or project-specific notices.

13. Governing law

These Terms are intended to be interpreted in accordance with applicable laws of Nepal unless a specific service agreement lawfully provides otherwise.

14. Changes

PREPARE may revise these Terms when services or requirements change. Material updates should be reflected through an updated effective date.

15. Contact

Questions about these Terms may be sent to info@getprepare.org.